Save 2 hours/week on data entry and keep your CRM 90% more up to date.
~2 hrs
Saved / wk
Medium
Setup
No AI
AI
When you email a new contact in Gmail, this automation adds them to your CRM (customer relationship management software — the tool that tracks your leads and clients) without any copy-pasting. You keep your contact list current without thinking about it. No more lost leads because you forgot to add someone.
~2 hrs
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: Connect Gmail (inside Google Workspace) to your automation tool like Make
Step 2: Set the trigger to 'New Email Sent to a New Contact' in Gmail
Step 3: Connect your CRM (like HubSpot or Pipedrive) as the destination
Step 4: Map the contact's name, email address, and company to the CRM fields
Step 5: Add a filter so only external emails (not internal team emails) create new contacts
Step 6: Test with a real email to confirm the contact appears in your CRM
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See PlansHubSpot gives your business one place to manage marketing, sales, and customer service — instead of juggling five or six different apps. You get a free CRM (customer relationship manager) that tracks every contact, email, and deal in one view. Over 278,000 companies already use it, from solo founders to mid-size teams. The free plan is genuinely useful. You get contact management, email marketing (up to 2,000 emails per month), live chat, basic bots, forms, and reporting dashboards — no credit card required. When you're ready for more, the Starter plan begins at $9 per month per seat, which adds automation and removes HubSpot branding. Here's the catch: the jump from Starter to Professional is steep. Pro starts at $800 per month plus a mandatory $3,000 onboarding fee. That's a big leap for a small team. But if you're growing fast and need advanced workflows, lead scoring, and social media tools, it can replace three or four separate subscriptions and actually save you money.
Google Workspace is the go-to productivity suite for small businesses that want email, file storage, video calls, and document tools all in one place. You get a professional email address at your own domain, plus apps like Docs, Sheets, Meet, and Drive that your whole team can use together in real time. Every paid plan now includes Gemini, Google's AI assistant, built right into Gmail, Docs, and more. It's a strong fit for teams of any size that already live in the Google ecosystem or want a reliable, cloud-based alternative to Microsoft 365.
Visual workflow automation connecting 3,000+ business apps. Build multi-step automations with branching logic, data transformation, and error handling — all by dragging and dropping on a visual canvas. Formerly Integromat. Free: 1,000 credits/month. Core: $9/month. Pro: $16/month. SOC 2 and GDPR compliant.
