Communicate & Collaborate

FigJam is Figma's online whiteboard for brainstorming, planning, and diagramming in real time. Sticky notes, drawing tools, templates, voting, and timer features for interactive team collaboration. Free with unlimited FigJam files. Included with Figma plans.

Excalidraw is a free, open-source virtual whiteboard with hand-drawn-style diagrams. Lo-fi aesthetic encourages quick brainstorming. Library feature for reusable components. Integrates with VS Code, Obsidian, and Notion. Real-time collaboration with end-to-end encryption. Completely free. Excalidraw+ (hosted collaboration) from $7/month per editor.

Fathom is an AI meeting assistant that records, transcribes, and summarizes video calls on Zoom, Google Meet, and Teams. Pulls out action items, decisions, and key topics so you focus on the conversation instead of taking notes. Free: unlimited recording and AI summaries. Standard: $32/user/month for team and CRM features.

Fireflies is a great fit for small business owners and teams who spend a lot of time in meetings and want to stop taking notes by hand. It automatically joins your Zoom, Google Meet, or Microsoft Teams calls, records them, and gives you a written transcript plus an AI-generated summary right after the call ends. You can search back through old meetings, pull out action items, and even ask the AI questions about what was discussed. It connects with tools like Slack, HubSpot, Salesforce, and Asana so your meeting notes flow into the apps your team already uses.

Microsoft Teams is best for small businesses that already use Microsoft 365 and want one place for chat, video calls, and file sharing. You can message teammates, run video meetings, and share files without switching between apps. It works on desktop, browser, and mobile so your team can stay connected from anywhere. If you're already paying for Microsoft 365, Teams is likely already included in your plan.

ClickUp is a great fit for small teams and agencies that want one tool to handle tasks, projects, docs, chat, and time tracking. Instead of juggling five different apps, you can manage your whole workflow in one place. It has a free plan that actually works, and paid plans start at $7 per user per month. The tool can feel overwhelming at first because it has so many options, but most small teams find a setup that works for them within a few weeks.

Video meetings, phone, chat, webinars, and events — the all-in-one communication platform everyone knows. AI Companion generates summaries and action items automatically. Reliable quality even on slow internet. Free: 40-minute meetings, 100 participants. Pro: $13.33/user/month.

OneDrive is best for small businesses already using Microsoft 365 who need a reliable place to store, share, and back up files. It gives your team access to documents from any device, whether they're in the office or working remotely. Files sync automatically so everyone always has the latest version. It also includes built-in security features like ransomware detection and a Personal Vault for sensitive documents.

Google Drive is a great fit for small businesses that want one place to store, share, and work on files together. You can keep documents, spreadsheets, presentations, PDFs, and more in the cloud so your whole team can access them from any device. It works especially well if you already use Gmail or other Google tools. The free plan gives you 15GB of storage, and paid Google Workspace plans unlock more space and team features.

Google Meet is best for small businesses already using Google Workspace who need a simple, reliable way to run video calls. You can host meetings right from your browser with no software to install, and it connects directly with Google Calendar, Docs, and Sheets. The free version covers basic video calls, while paid Workspace plans unlock recordings, transcripts, and AI note-taking. If your team lives in Gmail and Google Calendar, Meet fits right into your existing workflow.