Save 4 hours/week on reporting and spot problem properties 10 days earlier.
~4 hrs
Saved / wk
Medium
Setup
No AI
AI
Connect AppFolio to Google Sheets and Looker Studio to see vacancy rates, rent collected vs. expected, and maintenance costs across every property in one place. Your dashboard refreshes automatically every night — no manual data pulls, no stale spreadsheets.
~4 hrs
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: Connect AppFolio to Google Sheets using Make — schedule a nightly export of your rent roll, vacancies, and expense totals.
Step 2: Add a formula layer in Google Sheets to calculate occupancy rate and net operating income (NOI) per property.
Step 3: Connect that sheet to Looker Studio and build KPI tiles — one row per property showing rent collected, vacancies, and spend vs. budget.
Step 4: Share the dashboard link with property owners and set Looker Studio to email a weekly snapshot every Monday.
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See PlansCloud-based property management platform for residential, commercial, and community association managers that automates leasing, maintenance, accounting, and communication.
Google Sheets is a great fit for any small business that needs to track data, build reports, or collaborate on numbers without paying for extra software. You get a full-featured spreadsheet in your browser, on your phone, or on your tablet — no installation needed. Your whole team can work in the same file at the same time, and every change is saved automatically with a full version history. It connects with tools you likely already use, like Salesforce, Asana, and QuickBooks, and it opens and edits Excel files without a hitch.
Looker Studio is best for small business owners who already use Google Analytics, Google Ads, or Google Sheets and want to turn that data into clear, visual dashboards. It's a free web-based tool that lets you pull data from dozens of sources and build reports you can share with your team or clients. You don't need to know how to code — drag-and-drop controls make it approachable for non-technical users. The catch is that getting data from non-Google sources often requires paid third-party connectors.
