Raise average billable utilization by 8% in 30 days by spotting and reassigning idle capacity before week-end.
~3 hrs
Saved / wk
Medium
Setup
No AI
AI
Connect Harvest to Google Sheets to pull daily hours logged, project codes, and billable flags. A Looker Studio dashboard turns that data into a live view of each consultant's billable utilization %, which projects are over budget, and which clients are absorbing the most non-billable time.
~3 hrs
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: Connect Harvest to Google Sheets via Make — schedule a nightly pull of all time entries with person, project, hours, and billable flag.
Step 2: Add a second tab with each project's budgeted hours and fee so you can calculate budget vs. actual.
Step 3: Build a Looker Studio dashboard with two views: a consultant utilization table and a project budget-burn table.
Step 4: Share the dashboard with team leads and set a Monday morning email snapshot for partners to review before the weekly standup.
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See PlansGoogle Sheets is a great fit for any small business that needs to track data, build reports, or collaborate on numbers without paying for extra software. You get a full-featured spreadsheet in your browser, on your phone, or on your tablet — no installation needed. Your whole team can work in the same file at the same time, and every change is saved automatically with a full version history. It connects with tools you likely already use, like Salesforce, Asana, and QuickBooks, and it opens and edits Excel files without a hitch.
Looker Studio is best for small business owners who already use Google Analytics, Google Ads, or Google Sheets and want to turn that data into clear, visual dashboards. It's a free web-based tool that lets you pull data from dozens of sources and build reports you can share with your team or clients. You don't need to know how to code — drag-and-drop controls make it approachable for non-technical users. The catch is that getting data from non-Google sources often requires paid third-party connectors.
