Discover workflows that save your business time and money. See which tools work together and how to set them up.
62 automations found in Run Projects & Operations
After a client meeting, you paste your rough notes into Gemini App and ask it to organize them into a structured project plan. Then you copy that plan into Notion (a tool for organizing notes and projects) so your whole team can see next steps. You stop losing action items in messy notes.
Save 2 hours/week on post-meeting cleanup and cut missed tasks by 80%.
Saves ~2 hrs/week
Use Excalidraw (a free online whiteboard tool) to sketch your server layout — which regions you need, how many servers, and how they connect — before you touch Ghost. Share the diagram with your team or client for quick approval. Then use it as your build guide when you provision in Ghost.
Reduce mis-provisioned servers by 70% and get client sign-off 2 days faster with a visual plan.
Saves ~1 hr/week
When you provision a new server in Ghost, Make automatically creates a Notion page with a pre-built checklist — things like confirming firewall rules, notifying players, and scheduling a shutdown time. Every server launch follows the same process without anyone having to remember the steps.
Cut setup errors by 90% and get every server launch done right in under 5 minutes.
Saves ~1 hr/week
Ghost can tell you when a server is still running after a set number of hours. Connect that alert to Todoist and a task gets created automatically reminding you to check if the server should be shut down. This stops you from paying for idle servers you forgot about.
Catch idle servers within 1 hour and cut wasted server costs by up to 40% per month.
Saves ~1 hr/week
Every time you spin up a new server in Ghost, a new entry gets added to a Notion database automatically. You get a running log of server name, start time, and region — no manual tracking needed. This keeps your whole team in the loop without anyone having to ask.
Save 2 hours/week on manual server logging and cut billing surprises by 80%.
Saves ~2 hrs/week
Every new lead that enters a Gro AI campaign gets logged as a row in your Coda (an all-in-one doc and database tool) pipeline tracker with their stage, score, and last activity date. Your team sees the full pipeline in one place without switching between tools. You can filter by score, industry, or campaign in seconds.
Save 3 hours/week on pipeline reporting and spot stalled deals 3x faster with a live tracker.
Saves ~3 hrs/week
When you update a Notion page — like marking a project 'In Progress' — this automation creates a matching task in Todoist (a personal task manager) with the right due date and details. You stop re-reading Notion pages and retyping tasks into your to-do list.
Save 2 hours/week and never miss a follow-up task from a project update again.
Saves ~2 hrs/week
You describe a project idea out loud on your iPhone, and KarmaBox AI agents break it down into tasks, timelines, and notes — then push everything into Notion. This saves you the 20-30 minutes it normally takes to manually structure a new project from scratch.
Save 2 hours/week on project setup and never lose a good idea again.
Saves ~2 hrs/week
When CartGhost recovers a sale, this workflow creates a follow-up task in Todoist (a simple to-do list app) reminding you to send a thank-you, request a review, or upsell a related product. You never let a freshly won customer go cold again.
Follow up with 100% of recovered customers and increase repeat purchase rates by acting within 24 hours.
Saves ~1 hr/week
When your team adds a new page or record in Notion, n8n (an automation tool you control) instantly creates a matching task in Todoist with the right due date and details. You stop copying action items from your docs into your task list by hand. Everyone knows what to do next without a manual handoff.
Save 2 hours/week on task setup and make sure zero action items get missed.
Saves ~2 hrs/week
Create a repeating Todoist project (a task management app) with a checklist for every video you produce — from scripting to recording in Dina to publishing. Each task in the list matches a step in your video workflow, so nothing falls through the cracks. You always know exactly where each video stands.
Publish videos on schedule every week and eliminate the 30 minutes you spend tracking down half-finished projects.
Saves ~30 min/week
When you finish a project, record a short walkthrough video in Dina showing the client how to use what you built. Then embed that polished video directly inside a Coda doc (a flexible document and spreadsheet tool) alongside your written handoff notes. Clients get everything in one place and stop emailing you basic how-to questions.
Cut post-delivery support emails by 60% and save 1.5 hours per week on client follow-up.
Saves ~2 hrs/week
Our AI Tech Advisor can walk you through implementation, or connect you with a STOA consultant for hands-on help.
