Send a professional new-hire intro to clients within 24 hours of onboarding, with zero extra admin work.
~1 hr
Saved / wk
Medium
Setup
AI-Assisted
AI
When a new hire's headshot is exported from Avatar and approved, Make adds the photo to the employee's HubSpot contact record and triggers a pre-written introduction email to your client list. Your clients get a warm introduction to the person they'll be working with, and the photo is already attached.
~1 hr
Saved / Week
Some setup required
Setup Complexity
AI Status
Connector
Step 1: Create a 'Approved Headshots' folder in Google Drive where finalized Avatar exports are moved after review.
Step 2: Build a Make scenario triggered by a new file in that folder — use the filename to look up the matching HubSpot contact.
Step 3: Update the HubSpot contact's profile photo with the new headshot using HubSpot's Contacts API.
Step 4: Trigger a HubSpot email sequence (pre-written new hire introduction template) addressed to the client segment assigned to that employee.
Step 5: Log the action in a Google Sheet for HR records.
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See PlansHubSpot gives your business one place to manage marketing, sales, and customer service — instead of juggling five or six different apps. You get a free CRM (customer relationship manager) that tracks every contact, email, and deal in one view. Over 278,000 companies already use it, from solo founders to mid-size teams. The free plan is genuinely useful. You get contact management, email marketing (up to 2,000 emails per month), live chat, basic bots, forms, and reporting dashboards — no credit card required. When you're ready for more, the Starter plan begins at $9 per month per seat, which adds automation and removes HubSpot branding. Here's the catch: the jump from Starter to Professional is steep. Pro starts at $800 per month plus a mandatory $3,000 onboarding fee. That's a big leap for a small team. But if you're growing fast and need advanced workflows, lead scoring, and social media tools, it can replace three or four separate subscriptions and actually save you money.
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Avatar helps you create and manage professional profile photos (portraits) right on your Mac — no cloud server required. You import photos, remove backgrounds with AI, and export polished headshots for your team. You can also share a workspace with teammates using your own Google Drive.
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