Save 4 hours per new hire and cut onboarding setup time from a full day to under 10 minutes.
~1 hr
Saved / wk
Medium
Setup
No AI
AI
When you add a new hire to your system, this automation builds a full onboarding checklist in Notion with every task already assigned and due dates set. Your new employee gets a welcome message with a link to their checklist on day one. No more copying templates by hand or forgetting steps.
~1 hr
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: Create a master onboarding checklist template in Notion with all required tasks and role-based sections.
Step 2: Open Make (an automation tool that connects apps) and create a new scenario.
Step 3: Set the trigger to watch a Notion database or a form submission for new employee records.
Step 4: Add a Make action to duplicate your Notion template and rename it with the new hire's name and start date.
Step 5: Add a second Make action to send the new hire an email or message with a direct link to their checklist.
Step 6: Test with a sample employee record and confirm the checklist appears correctly.
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Visual workflow automation connecting 3,000+ business apps. Build multi-step automations with branching logic, data transformation, and error handling — all by dragging and dropping on a visual canvas. Formerly Integromat. Free: 1,000 credits/month. Core: $9/month. Pro: $16/month. SOC 2 and GDPR compliant.