Reduce IT setup time per hire from 45 minutes to under 5 minutes and give new staff same-day access to every tool they need.
~2 hrs
Saved / wk
Medium
Setup
No AI
AI
When a new employee is created in Rippling, Make automatically creates their Google Workspace account, adds them to the right Google Groups based on department, and sends a welcome message to your company Slack channel. Your IT team stops spending 30 minutes per hire clicking through admin consoles. The new staff member has a working email and Slack access before they even open their laptop.
~2 hrs
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: In Rippling, confirm that new employee records include department, role, and start date fields.
Step 2: Create Google Groups for each department (e.g., clinical@, admin@, billing@) in Google Workspace.
Step 3: In Make, build a scenario triggered by a new Rippling employee event that calls the Google Workspace Admin API to create the user and add them to the correct group.
Step 4: Add a Make step that posts a #new-hire Slack message with the employee's name, role, and first-day date.
Step 5: Test end-to-end with a test Rippling record and verify the Google account and Slack message appear correctly.
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See PlansGoogle Workspace is the go-to productivity suite for small businesses that want email, file storage, video calls, and document tools all in one place. You get a professional email address at your own domain, plus apps like Docs, Sheets, Meet, and Drive that your whole team can use together in real time. Every paid plan now includes Gemini, Google's AI assistant, built right into Gmail, Docs, and more. It's a strong fit for teams of any size that already live in the Google ecosystem or want a reliable, cloud-based alternative to Microsoft 365.
Slack replaces your company's internal email with organized group chats called channels. You create a channel for each project, team, or topic — so conversations stay focused and easy to find. Your team can also share files, hop on quick audio calls (called Huddles), and connect with outside partners through Slack Connect. For a small business, Slack keeps everyone on the same page without the clutter of long email threads. Built-in tools like Canvas (shared documents), Lists (simple task tracking), and Workflow Builder (no-code automation) mean you can manage lightweight projects without paying for extra apps. And with 2,600+ integrations, Slack connects to nearly every tool your business already uses. Slack now includes AI features on every plan — even the free one. The AI can summarize channels you missed, draft messages, answer questions about your company's conversations, and recap your day. It's like having an assistant that reads every message so you don't have to.
All-in-one platform for HR, payroll, benefits, IT, and finance. When you hire, payroll, benefits, devices, and app access set up automatically. When someone leaves, everything turns off in one click. Base: $8/employee/month + $35 platform fee. Modules extra. Real cost: $21-$29/employee.
Visual workflow automation connecting 3,000+ business apps. Build multi-step automations with branching logic, data transformation, and error handling — all by dragging and dropping on a visual canvas. Formerly Integromat. Free: 1,000 credits/month. Core: $9/month. Pro: $16/month. SOC 2 and GDPR compliant.
