Improve new hire retention in the first 90 days and save managers 2 hours per week in check-in meetings.
~2 hrs
Saved / wk
Medium
Setup
No AI
AI
After a new hire starts, this automation sends them a short check-in message every day for their first week — reminding them of that day's tasks and asking one quick question about how things are going. Responses get logged automatically so managers can spot problems early without scheduling extra meetings.
~2 hrs
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: Create a Notion database to track new hires with their name, email, start date, and manager.
Step 2: Open n8n (a workflow automation tool you can run yourself) and create a workflow triggered daily.
Step 3: Set the workflow to check the Notion database for employees in their first 5 days.
Step 4: For each matching employee, send a personalized daily email with that day's onboarding task reminder and one check-in question.
Step 5: Add a Cognito Forms link in each email so the new hire can answer the check-in question in under 60 seconds.
Step 6: Log each form response back into the Notion database so managers can review feedback in one place.
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See PlansOpen-source workflow automation — connect apps and build automations visually. Self-host free with unlimited workflows, or use cloud service. Similar to Zapier/Make but with custom code support and no per-task limits on self-hosted. Self-hosted: free unlimited. Cloud Starter: ~$24/month (2,500 executions). Pro: ~$60/month.
Cognito Forms is an online form builder that lets you create anything from simple contact forms to complex multi-page workflows with conditional logic, calculations, and payment collection — all without writing code. You drag and drop fields, set up rules for which sections appear based on answers, and embed the form on your website. The platform handles payment processing through Stripe, Square, or PayPal right inside your forms. Repeating sections let respondents add multiple items dynamically. Free tier includes unlimited forms with 500 entries/month. Paid plans start at $15/month.
Notion is an all-in-one workspace where your team can write notes, track projects, build databases, and share knowledge — all in one place. Instead of juggling separate apps for documents, project boards, and wikis, Notion puts everything under one roof. Over 100 million people use it, from solo freelancers to large companies. The free plan is generous. You get unlimited pages, a calendar, email, basic forms, and databases at no cost. When your team grows, the Plus plan starts at $10 per member per month and adds collaboration features. Notion also includes built-in AI that can search across your workspace, write drafts, summarize long documents, and fill in database fields automatically — saving you hours of manual work each week. Where Notion really shines is flexibility. You can mold it into almost anything: a CRM, a content calendar, a hiring tracker, or an internal wiki. It connects with about 197 other apps, including two-way syncing with tools like Jira, GitHub, and Asana. If your business needs one hub to organize everything, Notion is a strong contender.
