Save 1.5 hours per new hire on day-one coordination and cut the time-to-productivity for new employees by 3 days.
~2 hrs
Saved / wk
Medium
Setup
No AI
AI
The moment a new hire's start date arrives, this automation sends them a welcome message with links to every tool they need, their Notion onboarding page, and a day-one checklist. Follow-up reminders go out automatically on day 3 and day 7 for any tasks they haven't finished. You stop manually sending welcome emails and reminder pings.
~2 hrs
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: Add new hire records to a Coda table with their name, email, start date, and Notion onboarding page link
Step 2: Open Make and create a scenario that triggers on the morning of each new hire's start date
Step 3: Add an email action to send a personalized welcome message with their tool links and onboarding page
Step 4: Add a second path with a 3-day delay that sends a follow-up email listing any incomplete checklist items
Step 5: Add a third path with a 7-day delay for a final reminder on any still-outstanding tasks
Step 6: Test the full sequence with your own email before going live
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See PlansNotion is an all-in-one workspace where your team can write notes, track projects, build databases, and share knowledge — all in one place. Instead of juggling separate apps for documents, project boards, and wikis, Notion puts everything under one roof. Over 100 million people use it, from solo freelancers to large companies. The free plan is generous. You get unlimited pages, a calendar, email, basic forms, and databases at no cost. When your team grows, the Plus plan starts at $10 per member per month and adds collaboration features. Notion also includes built-in AI that can search across your workspace, write drafts, summarize long documents, and fill in database fields automatically — saving you hours of manual work each week. Where Notion really shines is flexibility. You can mold it into almost anything: a CRM, a content calendar, a hiring tracker, or an internal wiki. It connects with about 197 other apps, including two-way syncing with tools like Jira, GitHub, and Asana. If your business needs one hub to organize everything, Notion is a strong contender.
Coda is a doc-meets-database-meets-app platform that lets you build custom workflows inside a familiar document interface. You can create interactive buttons, tables, and automations — like a button that sends a Slack message or updates a Jira ticket — turning static documents into working tools your team actually uses. Packs (integrations) connect Coda to Slack, Jira, Google Calendar, GitHub, Salesforce, and 600+ other tools. Templates give you pre-built solutions for OKR tracking, meeting notes, product roadmaps, and more. Coda AI helps generate formulas, summarize content, and draft text inside your docs. Free tier available for individuals and small teams.
Visual workflow automation connecting 3,000+ business apps. Build multi-step automations with branching logic, data transformation, and error handling — all by dragging and dropping on a visual canvas. Formerly Integromat. Free: 1,000 credits/month. Core: $9/month. Pro: $16/month. SOC 2 and GDPR compliant.
