Save 3 hours/week on email writing and increase client satisfaction with emails that feel hand-written.
~3 hrs
Saved / wk
Advanced
Setup
AI-Powered
AI
When a new client record is created in Notion, Make sends their details to ChatGPT (an AI writing tool), which writes a personalized onboarding email based on their industry and project type. The finished email lands in your inbox ready to send — or goes out automatically.
~3 hrs
Saved / Week
Professional setup recommended
Setup Complexity
AI Status
Step 1: Create a Notion database for new clients with fields for name, company, industry, and project type
Step 2: Open Make and set the trigger to 'New Database Item' in your Notion client database
Step 3: Add a ChatGPT action and write a prompt like: 'Write a warm onboarding email for [client name] at [company], a [industry] business starting a [project type] project'
Step 4: Map the Notion fields into the ChatGPT prompt so each email is unique
Step 5: Add an email action to send the AI-written email to the client — or to yourself for review first
Step 6: Test with a real client record and adjust the prompt until the tone matches your voice
Upgrade to Plus for AI-powered step-by-step guides
See PlansNotion is an all-in-one workspace where your team can write notes, track projects, build databases, and share knowledge — all in one place. Instead of juggling separate apps for documents, project boards, and wikis, Notion puts everything under one roof. Over 100 million people use it, from solo freelancers to large companies. The free plan is generous. You get unlimited pages, a calendar, email, basic forms, and databases at no cost. When your team grows, the Plus plan starts at $10 per member per month and adds collaboration features. Notion also includes built-in AI that can search across your workspace, write drafts, summarize long documents, and fill in database fields automatically — saving you hours of manual work each week. Where Notion really shines is flexibility. You can mold it into almost anything: a CRM, a content calendar, a hiring tracker, or an internal wiki. It connects with about 197 other apps, including two-way syncing with tools like Jira, GitHub, and Asana. If your business needs one hub to organize everything, Notion is a strong contender.
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