Run Projects & Operations

Free, open-source diagramming tool. Create flowcharts, process maps, network diagrams in your browser. Files stay in your own storage — never on third-party servers.

VPN and cybersecurity suite — 4,500+ servers in 100+ countries. Encrypts internet, blocks ads and malware, unlimited simultaneous devices. Incogni data broker removal on One+ plan. $1.99/month (2-year Starter). Monthly: $15.45. 30-day money-back guarantee.

Gantt chart tool that works standalone or syncs with Asana. Drag-and-drop timelines, task dependencies, milestones, and workload views. From $7/month. Free tier for basic individual use.

Jotform is best for small business owners who need to collect information, accept payments, or gather signatures online without hiring a developer. You can build forms, surveys, order forms, and intake sheets using a drag-and-drop editor in minutes. Your forms connect to tools you already use, like Google Drive, PayPal, Stripe, and popular CRMs. The free plan is genuinely useful for getting started, and paid plans scale as your business grows.

Allo (formerly BeeCanvas) is a visual collaboration platform that puts all your work, plans, and files onto one clear, interactive board. If your team juggles brainstorming sessions, creative pre-production, asset management, and project tracking across multiple apps, Allo brings it all into a single visual workspace. Think of it as a mix between a whiteboard, a presentation tool, and a lightweight project manager. The platform is built around canvases — interactive spaces where you can drop in videos, images, PDFs, websites, sticky notes, and drawings, then organize and discuss them with your team in real time. You can group canvases into projects, switch between views, and track progress with built-in OKR (Objectives and Key Results) tools. Allo also includes an AI co-pilot called Canvas AI that helps you brainstorm, auto-structure your boards, draft summaries, and suggest next steps. Allo works well for creative teams, agencies, educators, and small businesses that need a visual way to plan and share ideas — especially when collaborating remotely. With over 400,000 users worldwide, it fills a gap for teams that find traditional project management tools too rigid and whiteboards too unstructured.

Balsamiq is a wireframing and prototyping tool built for speed over polish. If you need to sketch out a new app screen, a website layout, or a workflow before anyone writes a line of code, Balsamiq gets you there in minutes. You drag and drop pre-built UI components onto a canvas, link screens together into clickable prototypes, and share a link with your team. The deliberately low-fidelity, hand-drawn style keeps everyone focused on function and flow instead of arguing about colors and fonts. The tool is trusted by teams at OpenAI, Zapier, GitLab, Nvidia, and PwC. It runs entirely in the browser as Balsamiq Cloud, so there is nothing to install. You can also get desktop versions and plugins for Confluence and Jira if your team lives in Atlassian. Balsamiq charges per project with unlimited users on every plan. Balsamiq recently added Balsamiq AI (currently in beta), which lets you describe a screen in plain language and get a wireframe generated automatically.

Event hosting platform — create beautiful event pages, sell tickets, manage registrations, and send reminders via email, SMS, push, and WhatsApp. Free for unlimited events with unlimited guests. Free: unlimited events + guests (5% fee on paid). Plus: $59/month (0% fee, 5K sends/week).

Asana is a work management platform for planning, organizing, and tracking projects. It offers list, board, timeline, and calendar views. Used by 85% of Fortune 100 companies, its free and Starter tiers make it accessible to small businesses. Asana connects individual tasks to company goals. The workflow builder automates repetitive processes without code. Asana AI and AI Studio are available on Starter plans and above. With 100+ integrations including Slack, Google Drive, Salesforce, and Microsoft Teams, it fits most tool stacks.

Project management + time tracking + invoicing for small teams up to 20. Track billable hours and turn them into client invoices without switching tools. Gantt charts, Kanban, and resource scheduling. Free for solo users. Starter: $3.90/user/month (annual). Small Office: $6.90. Business: $10.90.

Mac productivity launcher replacing Spotlight. Faster command bar for searching files, managing clipboard, controlling windows, running scripts, and connecting to 1,500+ apps — all from keyboard. Free: all core features and extensions. Pro: $8/month (AI, cloud sync, themes). Windows beta available.