Save 4 hours/week and cut your average payment wait time by 6 days by invoicing clients the moment work is done.
~4 hrs
Saved / wk
Medium
Setup
No AI
AI
When you update a project's status to 'Done' in your Notion database, Make reads the project details and creates a ready-to-send invoice in QuickBooks Online. Your Notion workspace (an all-in-one notes and project tool) becomes the single place you manage work and trigger billing.
~4 hrs
Saved / Week
Some setup required
Setup Complexity
No AI involved
AI Status
Step 1: Set up a Notion database with columns for client name, project name, rate, hours, and a 'Status' field with a 'Done' option
Step 2: Connect Notion to Make using your Notion integration token
Step 3: Connect QuickBooks Online to Make
Step 4: Set the trigger to watch for Notion database rows where Status changes to 'Done'
Step 5: Map the Notion columns to QuickBooks invoice fields including client, line items, and due date
Step 6: Test the flow by changing one project to 'Done' and confirming the invoice appears in QuickBooks
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See PlansNotion is an all-in-one workspace where your team can write notes, track projects, build databases, and share knowledge — all in one place. Instead of juggling separate apps for documents, project boards, and wikis, Notion puts everything under one roof. Over 100 million people use it, from solo freelancers to large companies. The free plan is generous. You get unlimited pages, a calendar, email, basic forms, and databases at no cost. When your team grows, the Plus plan starts at $10 per member per month and adds collaboration features. Notion also includes built-in AI that can search across your workspace, write drafts, summarize long documents, and fill in database fields automatically — saving you hours of manual work each week. Where Notion really shines is flexibility. You can mold it into almost anything: a CRM, a content calendar, a hiring tracker, or an internal wiki. It connects with about 197 other apps, including two-way syncing with tools like Jira, GitHub, and Asana. If your business needs one hub to organize everything, Notion is a strong contender.
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