Discover workflows that save your business time and money. See which tools work together and how to set them up.
116 automations found in Get Paid & Manage Money
When Stripe reports a failed payment, Make immediately sends the customer an SMS via Twilio with a link to update their card and complete their payment. Most customers fix the issue within hours, cutting the time your team spends on manual outreach to near zero.
Recover 30% more failed payments within 24 hours and save 3 hours per week on manual payment follow-up.
Saves ~3 hrs/week
When an invoice in Xero passes its due date by 7 days, Make posts an alert in your Slack finance channel with the client name, invoice amount, and a direct link to the invoice. Your team sees overdue accounts the moment they need attention — not weeks later.
Catch every overdue account within 24 hours and cut average days-to-collection by 8 days.
Saves ~1 hr/week
When an invoice in QuickBooks Online goes past its due date, Make sends a polite, personalized payment reminder email from your Gmail account — no manual follow-up needed. You can set a second reminder to fire 7 days later if the invoice still hasn't been paid.
Get paid 5 days faster on average and save 2 hours per week you used to spend tracking and emailing overdue clients.
Saves ~2 hrs/week
When a vendor payment clears in Bill.com, this workflow finds the corresponding bill in Xero and marks it paid in real time. Your accounts payable stays clean without anyone doing double entry.
Eliminate 3 hours of weekly AP data entry and keep your Xero books accurate to the hour.
Saves ~3 hrs/week
Each night, this workflow scans Xero for bank transactions that have no matching invoice or bill, then posts a tidy summary to your accounting Slack channel. Your team spots the gaps days before the close deadline — not after.
Catch reconciliation mismatches 5 days earlier and cut month-end close time by 3 hours.
Saves ~3 hrs/week
Every time a payment clears in Stripe, this workflow finds the matching open invoice in QuickBooks Online and marks it paid. No more opening two tabs and hunting for the right record. Your books stay current without anyone touching them.
Save 4 hours every week on reconciliation and close your books on time, every month.
Saves ~4 hrs/week
Whenever a Wave Financial payment is recorded, n8n automatically logs the transaction to a Google Sheets tracker your team uses for month-end reconciliation. Each row includes the date, amount, payer name, and invoice number so nothing gets lost between your accounting tool and your reporting spreadsheet.
Keep your reconciliation tracker up to date in real time and save 90 minutes a month on end-of-month data entry for your nonprofit's finance committee.
Saves ~23 min/week
Every day, n8n pulls unsettled transactions from Xero and checks each one against your open invoices. Any transaction that doesn't match an invoice triggers a Slack message to your bookkeeper with the amount, date, and merchant name. Your team catches gaps in real time instead of finding them at month-end.
Catch unmatched transactions the same day they happen and cut your month-end close time by 2 hours every month.
Saves ~2 hrs/week
When Stripe processes a payment, Make looks up the matching open invoice in QuickBooks Online by amount and customer email, then marks it as paid and records the transaction. You close your books faster and spend no time manually hunting for which payment belongs to which invoice.
Cut invoice reconciliation from 3 hours a week to under 15 minutes and reduce payment-matching errors to near zero.
Saves ~3 hrs/week
When a deal is marked 'Won' in Pipedrive, this automation immediately creates a draft invoice in Xero with the client name, deal value, and line items pulled from the CRM. Your bookkeeper sees a ready-to-send invoice without waiting for a sales handoff email. Cash flow moves faster because billing starts the same day the deal closes.
Cut the gap between deal close and invoice sent from 3 days to same-day, and save 2 hours/week on manual data entry.
Saves ~2 hrs/week
Each completed sale on Panels Store triggers an automated workflow that logs the revenue in Xero as a new invoice line item, matched to the correct income category. You skip manual data entry and always have accurate revenue records without touching your accounting software.
Save 60 minutes per week on bookkeeping and keep your revenue records accurate to the day, not the week.
Saves ~1 hr/week
Use Wise (an international money transfer tool) to pay overseas parts suppliers — like those selling JDM (Japanese domestic market) or European OEM (original equipment manufacturer) parts — at the real exchange rate instead of your bank's inflated rate. Set up a Make automation that creates a Wise payment task every time a QuickBooks Online bill is approved for a foreign vendor. You stop losing 3-5% on every international parts payment.
Save an average of $150/month in wire fees on international parts orders and cut payment processing time by 45 minutes per transaction.
Saves ~2 hrs/week
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