Eliminate 3 hours of weekly AP data entry and keep your Xero books accurate to the hour.
~3 hrs
Saved / wk
Easy
Setup
No AI
AI
When a vendor payment clears in Bill.com, this workflow finds the corresponding bill in Xero and marks it paid in real time. Your accounts payable stays clean without anyone doing double entry.
~3 hrs
Saved / Week
Easy to set up
Setup Complexity
No AI involved
AI Status
Step 1: Connect Bill.com and Xero to Zapier Agents.
Step 2: Set the trigger to fire when a Bill.com payment status changes to 'Paid'.
Step 3: Search Xero for the matching bill using the vendor name and invoice number.
Step 4: Update the Xero bill status to paid, adding the payment date and reference number.
Step 5: Log each sync in a Google Sheet for your monthly audit trail.
Upgrade to Plus for AI-powered step-by-step guides
See PlansZapier Agents is built for small business owners who want AI to handle multi-step tasks across their apps—without writing code. You set up an agent that can browse the web, look up data, send emails, update your CRM, and more, all on its own. It works on top of Zapier's existing 8,000+ app connections, so your agent can reach tools you already use. If you're comfortable with Zapier's core platform, Agents is the next step toward putting real work on autopilot.
Google Sheets is a great fit for any small business that needs to track data, build reports, or collaborate on numbers without paying for extra software. You get a full-featured spreadsheet in your browser, on your phone, or on your tablet — no installation needed. Your whole team can work in the same file at the same time, and every change is saved automatically with a full version history. It connects with tools you likely already use, like Salesforce, Asana, and QuickBooks, and it opens and edits Excel files without a hitch.
BILL is best for small and mid-sized businesses that want to stop managing vendor payments and customer invoices by hand. It lets you pay bills, send invoices, track expenses, and control employee spending all in one place. BILL connects directly with QuickBooks, Xero, and other accounting software so your books stay up to date automatically. AI tools help code invoices and catch errors before they become problems. Over 500,000 businesses use BILL to cut down on manual finance work.
