Standardize onboarding across all departments and save 5 hours every time you update the process.
~45 min
Saved / wk
Advanced
Setup
No AI
AI
Use MindMeister (a mind-mapping tool) to build a visual onboarding process map, then connect it to Make so every branch of the map becomes a real task in Todoist when a new hire is added. Your whole team can see the process clearly, and the tasks run automatically. You only build the map once.
~45 min
Saved / Week
Professional setup recommended
Setup Complexity
No AI involved
AI Status
Step 1: Build your full onboarding process as a mind map in MindMeister, with each branch representing a department or phase (HR, IT, Manager, Culture).
Step 2: Export the mind map structure and use it as your master task template in Todoist — create one template project that mirrors the map.
Step 3: Open Make and set a Cognito Forms new hire submission as the trigger.
Step 4: Add a Make action to duplicate the Todoist template project and rename it with the new hire's name.
Step 5: Use Make to assign tasks to the right team members based on the department field in the intake form.
Step 6: When you update the MindMeister map, update the Todoist template to match — all future hires get the new version automatically.
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