Save 3 hours/week on manual data entry and close your books 2 days faster each month.
~3 hrs
Saved / wk
Easy
Setup
No AI
AI
Every time a customer pays you through PayPal Business, this workflow creates a matching transaction in QuickBooks Online. You stop copying payment details by hand and your books stay accurate without extra work.
~3 hrs
Saved / Week
Easy to set up
Setup Complexity
No AI involved
AI Status
Step 1: Connect your PayPal Business account to Make (an automation platform)
Step 2: Set the trigger to fire when a new payment is received in PayPal
Step 3: Connect your QuickBooks Online account in Make
Step 4: Map PayPal payment fields (amount, customer name, date) to QuickBooks transaction fields
Step 5: Test with a real payment and confirm the transaction appears in QuickBooks
Upgrade to Plus for AI-powered step-by-step guides
See PlansPayPal Business is a great fit for small online sellers, freelancers, and service businesses that want a fast, trusted way to get paid. You can accept credit cards, debit cards, PayPal, Venmo, and Pay Later options all from one account. There are no monthly fees to get started — you only pay a small fee per transaction. It connects with most major eCommerce platforms and lets you send invoices, issue refunds, and pay out to others too.
Most widely used US small business accounting. Invoicing, expense tracking, payroll, tax prep, and financial reporting. Intuit Assist AI automates invoices, reminders, and cash flow insights. 750+ integrations. Solopreneur: $20/month. Simple Start: $38/month. Plus: $105/month. No free tier.
Visual workflow automation connecting 3,000+ business apps. Build multi-step automations with branching logic, data transformation, and error handling — all by dragging and dropping on a visual canvas. Formerly Integromat. Free: 1,000 credits/month. Core: $9/month. Pro: $16/month. SOC 2 and GDPR compliant.