You paste your raw work notes into a Coda doc (Coda is an all-in-one doc and database tool), and ChatGPT reads them to pull out billable tasks and amounts automatically. Those line items then flow into QuickBooks Online as a ready-to-send invoice.
Create a Coda table with columns for raw work notes, client name, and project date
Connect Coda to n8n using a webhook trigger that fires when a new row is added
Add a ChatGPT node in n8n with a prompt that extracts billable tasks and amounts from the raw notes field
Parse (break apart and organize) the ChatGPT response into structured line items inside n8n
Connect to QuickBooks Online and map the parsed line items to a new invoice
Review the draft invoice in QuickBooks before it sends — you stay in control of final approval
Create a free account to get the steps written out for your tools, click by click.
Create a free accountLet AI pull every task from your notes so you capture more billable time and spend less time on manual tracking.
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