Discover workflows that save your business time and money. See which tools work together and how to set them up.
22 automations found in Hire, Pay & Manage Your Team
When you publish a new job on Indeed, a matching listing appears on your Softr (a no-code website builder) careers page within minutes. Your website stays current without you logging in to update it manually every time you hire.
Keep your careers page 100% up to date automatically and attract 15% more direct applicants.
Saves ~1 hr/week
When you mark a candidate as hired in your Notion tracker, their basic info automatically flows into QuickBooks Online (accounting and payroll software) as a new employee record. You skip the double data entry and get new hires set up for payroll faster.
Save 45 minutes per new hire on payroll setup and get employees paid on time from day one.
Saves ~45 min/week
When a new application lands from Indeed, the resume text gets sent to ChatGPT (an AI writing and analysis tool) to generate a short summary and a fit score based on your job requirements. The summary and score get saved to Notion so you can quickly decide who to interview without reading every resume word for word.
Cut resume review time by 70% and screen 3x more candidates in the same amount of time.
Saves ~4 hrs/week
Every time someone applies on Indeed, a new task appears in your Todoist (a task manager) to-do list with the applicant's name and position. You never forget to review a resume because it's sitting right in your daily task list.
Review 100% of applications within 24 hours and cut response time from 5 days to 1 day.
Saves ~1 hr/week
The moment someone applies on Indeed, they automatically get an email with a link to a Cognito Forms screening questionnaire (a form tool). This filters out unqualified candidates before you spend time reviewing resumes, so you only talk to people who meet your basic requirements.
Cut unqualified interviews by 50% and save 3 hours/week on early-stage screening.
Saves ~3 hrs/week
When a new applicant applies on Indeed, their info gets added to a Notion database automatically. You can track every candidate's status, notes, and next steps in one place without copying and pasting from email.
Save 2 hours/week on candidate tracking and never lose a strong applicant again.
Saves ~2 hrs/week
When a new employee is added in Justworks, Make sends their name, role, and start date to ChatGPT (an AI writing tool), which drafts a personalized welcome message. The message gets saved in Notion for your manager to review and send. You get a warm, personal welcome for every hire without writing it from scratch each time.
Save 20 minutes per new hire on welcome message writing and make sure every employee gets a personal note on day one.
Saves ~30 min/week
When an employee's end date is logged in Justworks, Make sends an automated alert through Respond.io (a team messaging and customer communication platform) to your IT and operations contacts. They get a heads-up to revoke software access and collect equipment before the last day. You avoid the security risk of former employees keeping system access.
Eliminate access security gaps and save your IT team 1 hour per offboarding by automating the handoff alert.
Saves ~30 min/week
When Justworks registers a new employee start date, Make automatically creates a set of onboarding to-do items in Todoist (a task management app) for the manager. Each task has a due date so nothing falls through the cracks — from setting up equipment to scheduling the first one-on-one. You stop relying on memory or a sticky note to run onboarding.
Make sure 100% of onboarding steps get done and save managers 30 minutes of planning per new hire.
Saves ~30 min/week
Build a new hire intake form in Cognito Forms (an online form builder) to collect equipment preferences, emergency contacts, and direct deposit info before day one. Use Make to push that data straight into Justworks so you're not retyping it. Your new hire fills out one form and the data lands where it needs to go.
Save 45 minutes per new hire on data entry and collect all required info before the employee's first day.
Saves ~45 min/week
When you add a new employee in Justworks, this automation creates their profile and assigns onboarding tasks in Notion. Your new hire gets a checklist ready on day one without you lifting a finger. This cuts out the manual copy-paste work between your HR tool and your team workspace.
Save 2 hours per new hire and make sure every employee starts with a complete onboarding checklist.
Saves ~1 hr/week
Use Vue.js to create a clean, branded job application form on your website. When someone applies, their info goes straight into an Airtable base (a spreadsheet-database combo tool) where you can sort, filter, and track every candidate. No more digging through email attachments to find resumes.
Cut hiring admin work by 2 hours/week and never lose an applicant's info again.
Saves ~2 hrs/week
Our AI Tech Advisor can walk you through implementation, or connect you with a STOA consultant for hands-on help.
