Automations & Use Cases

When a new speaker submits their headshot via an intake form, Avatar cleans and standardizes the photo, which then flows into your Airtable speaker database and populates your Eventbrite event page. You go from raw submission to published speaker profile in minutes, not hours.

Cut speaker profile setup time by 45 minutes per event and publish polished event pages 1 full day faster.

Saves ~45 min/week

When a new employee photo is uploaded to a shared Google Drive folder, Avatar removes the background and applies a consistent style, producing a polished headshot ready to upload to BambooHR and your company directory. No more mismatched photos in your HR system.

Save 30 minutes per new hire on photo processing and maintain a professional, consistent company directory at no extra cost.

Saves ~30 min/week

Every Monday, an automated workflow queries Regulus for the latest Pix and Open Finance changes, formats a plain-English summary, and sends it to your client list via Mailchimp. Clients stay informed without you spending hours drafting compliance newsletters each week.

Save 2 hours per week on newsletter prep and increase client retention by keeping them proactively informed every Monday.

Saves ~2 hrs/week

Build an internal Slack bot that routes compliance questions to Regulus and returns sourced answers from official Central Bank documents — all within Slack. Staff type a question and the bot replies with the regulation and citation in under 30 seconds, with every Q&A pair logged to Google Sheets for audit purposes.

Cut time spent on individual regulatory lookups by 90 minutes per week and give every team member sourced answers in under 30 seconds.

Saves ~2 hrs/week

Each time Regulus surfaces a new Central Bank circular or resolution, an automated workflow creates a Jira ticket with the full context, assigns it to the right team member, and posts a Slack notification. Your compliance backlog stays organized without anyone manually triaging emails.

Eliminate 45 minutes of manual ticket creation per week and ensure 100% of new regulations have a named owner within 1 hour.

Saves ~45 min/week

When Regulus by Cumbuca detects a new Pix or Open Finance resolution, it automatically posts a plain-language summary to a dedicated Slack channel and creates a task in Notion for your compliance officer to review. Your team stops digging through official circulars and gets a ready-to-act briefing in seconds.

Save 60 minutes per week on regulatory monitoring and cut response time to new rules from days to under 1 hour.

Saves ~1 hr/week

Use Wise (an international money transfer tool) to pay overseas parts suppliers — like those selling JDM (Japanese domestic market) or European OEM (original equipment manufacturer) parts — at the real exchange rate instead of your bank's inflated rate. Set up a Make automation that creates a Wise payment task every time a QuickBooks Online bill is approved for a foreign vendor. You stop losing 3-5% on every international parts payment.

Save an average of $150/month in wire fees on international parts orders and cut payment processing time by 45 minutes per transaction.

Saves ~2 hrs/week

Connect QuickBooks Online to Coda (a flexible doc and database tool) to automatically pull in your weekly income, outstanding invoices, and upcoming expenses into one simple page your whole team can see. You get a plain-English view of whether you have enough cash to cover payroll, parts orders, and rent — without digging through QuickBooks reports.

Cut your weekly cash review from 2 hours to 10 minutes and avoid surprise cash shortfalls.

Saves ~2 hrs/week

Use Cognito Forms (an online form builder) to send customers a deposit request link the moment a big parts order is approved. The form collects payment info and logs the deposit amount directly into QuickBooks Online before you spend a dollar at the parts counter. You stop fronting money on jobs that customers later cancel.

Eliminate parts write-offs from canceled jobs and collect deposits on 100% of orders over $300.

Saves ~2 hrs/week

Pull your parts purchases and labor revenue from QuickBooks Online into Metabase (a reporting tool that turns raw data into charts) so you can see your real profit margin per job type every day. Most auto shops lose money on parts markups without knowing it. This dashboard shows you exactly where your money goes.

Spot unprofitable job types in under 5 minutes and recover an average of 8% in lost parts margin.

Saves ~2 hrs/week

When your tech marks a repair order complete in your shop management system, this automation builds a detailed invoice in QuickBooks Online and emails it to the customer right away. You stop manually typing up invoices after every oil change, brake job, or transmission repair. Customers get their bill faster and you get paid sooner.

Save 4 hours/week on invoice creation and cut your average payment collection time by 2 days.

Saves ~4 hrs/week

When a client submits a certificate of insurance (COI) request through a Cognito Forms online form, Make logs it in Notion and triggers a QuickBooks Online invoice for any applicable processing fee. You get paid for admin work you used to do for free.

Recover up to $500/month in unbilled COI processing fees and cut request handling time by 70%.

Saves ~2 hrs/week